Most widely used now is “administrative assistant,” but in today’s high-tech and customer-focused marketplace, the titles are changing again. Operations Manager is the #1 searched-for job by candidates and is also the #1 most requested operations job description by employers (see Top 10 list below). Receptionists have a variety of job responsibilities, such as greeting and directing visitors, answering phones, sorting incoming mail, coordinating deliveries, scheduling appointments, stocking office supplies, photocopying, and faxing and filing. Check out Ongig.com to learn more. We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. “…an Operations employee contributes to making an employer’s wheels run less expensively with fewer squeaks and bumps.”. In addition to the sources cited above, special thanks to these experts on operations titles: My team and I share this research on Operations job titles to help you optimize your own titles. An Operations Associate works directly with the Operations Management team to make recommendations for business performance improvement. I learned transcription through a court reporting program at a college. Is it sufficient for people to know that you’re a Virtual Assistant, Online Professional or Freelancer, OR is it MOST important that they know the skills you possess? Fortunately, a plethora of other titles for Executive Assistant (EAs) may provide a more robust indication of an Executive Assistant’s duties and strengths. Monitoring profit margins and employee productivity are also tasks of a VP Of Operations. A business title is a job title in a corporation or organization. Administrative Assistant seeking to use her skills and experience to benefit an organization that is making the world a better place. Administrative Jobs: Options, Job Titles, and Descriptions, Here Is a Comprehensive List of Healthcare and Medical Job Titles, Accounting Careers: Job Options, Titles, and Descriptions, Nonprofit Careers: Options, Job Titles, and Descriptions, Grocery Store Careers: Options, Job Titles, and Descriptions, Administrative Assistant Resume Example and Writing Tips. This might involve searching databases, retrieving files, or maintaining records. There is a relatively new type of medical profession that combines the role of a medical doctor with that of a hospital administrator, known as hospitalist. This support might include general office management, answering phones, speaking with clients, assisting an employer, clerical work (including maintaining records and entering data), or a variety of other tasks. Administrative workers are those who provide support to a company. Most administrative assistant duties revolve around managing and distributing information within an office. Which of the following is an administrative responsibility of a medical assistant? Some companies use the terms "secretaries" and "administrative assistants" interchangeably. Administrative Title. A. filing patient records ... A. receptionist B. another medical assistant C. physician D. nurse. Here's a list of similar words from our thesaurus that you can use instead. Administrative work can encompass a wide variety of duties. A Director of Operations is sometimes known as the COO in larger organizations. Finally, there are a number of administrative jobs. So if your manager says “in our company you can go from administrative assistant level 1 to AA2 to AA3 and then executive assistant to senior executive assistant to chief administrator (or whatever title),” you are following his or her plan for your career and not your own. — Best practices on roles and department names. A: Other common job titles for an executive assistant include executive secretary and executive administrative assistant. Use this list when searching for a job in administrative work. Administrative assistants may also be in charge of sending and receiving … Read below for an extensive list of administrative job titles, and what each title means. Secretaries were set apart from others and known to be favored by their respective leaders. However, this page has not been updated with the latest job titles of administrative professionals yet. The position is largely clerical but requires specific knowledge of escrow procedures, title searches, tax encumbrances and real estate closings. Below is a list of common administrative job titles organized by job type. Receptionists: Receptionists perform a variety of administrative tasks. Administrative Assistants and Secretaries: Secretaries and administrative assistants pe… They ensure proper shipment of items, track shipments, and maintain inventory. Here are some examples: When you get to the individual contributor level of Operations positions, there is more granularity. Financial Clerks: This job type includes bookkeeping, accounting, and auditing clerks. They are often the first point of contact for clients and customers. The 20 Most Searched-For Operations Titles — A pie chart of the top 20 Operations positions that candidates search for on Google. A secretary, also known as a personal assistant (PA) or administrative assistant, has many administrative duties.The title "secretary" is not used as often as in decades past, and responsibilities have evolved in response to the technological age, requiring knowledge in software such as the Microsoft Office suite of applications. They answer phones, greet customers, and answer questions about the organization. Information Clerks: Information clerks perform a variety of clerical duties. The Balance Careers uses cookies to provide you with a great user experience. They might also perform other related clerical duties. A COO manages major company-wide changes and communicates across departments to ensure proper workflow. Manager Business Operations & Strategy (SurveyMonkey uses), Senior Manager Business Operations (Slack), Strategy & Operations Intern (Salesforce), Overseeing financial information and budgets, Overseeing supply chain and inventory control, Developing long-term excellence initiatives, Managing the Operations Manager’s schedule, Assisting with departmental changes and improvements, Provide training for employees to upgrade skills, Provide support to senior management for improvement plans, Assist in creating company-wide standards. Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets, and other presentation materials. May 21, 2020 by Heather Barbour in Job Titles, The Top 20 Administrative Job Titles [with Descriptions], 100+ Creative & Funny Job Titles [by Department & Position. But it was the same skill – transc… Editorial assistant. Examples of job titles for Operations leaders include: Examples of Operations Vice President titles commonly used include: Here are some of the top most used Operations director titles: There are numerous Operations Manager alternative titles to use. A Director of Operations helps senior management develop long-term business strategies and manages the planning of department budgets and objectives. They often steer-clear of high-level, technical tasks and stick to filing, emailing, or other important tasks. Here’s a typical org chart of Operations position titles. The duties may vary according to the nature and size of … An employee who works in an office, especially one engaged in clerical or administrative work. Read below for a description of each job type. Functional job titles are common in organizations, and follow the philosophy that the best title for a particular position is … These range from upper-level administrative jobs, like a medical director, to jobs like hospital administrative assistants. Check out our writing a resume summary guide, if you want more help with this part. An Operations Assistant works directly with an Operations Manager to ensure a smooth workflow. Becoming an administrative assistant is easy with our help. They might also do some basic bookkeeping and financial transactions. Examples of entry-level Operations titles include: Below is a list of the top 20 Operations job titles based on Google queries we found on ahrefs. What is Operations? An Operations Coordinator works with an Operations Manager to ensure the goals, meetings, and schedules of each department work in harmony. Find out Which Are the Highest Paid Hourly Jobs, Retail Careers: Options, Job Titles, and Descriptions, Sample Cover Letter for an Administrative Coordinator, A List of Different Information Technology Job Titles, Check out This Extensive List of Customer Service Job Titles, Database Administrator Job Description: Salary, Skills, & More. Are you defined by your title or by WHAT YOU DO in this market? Because administration is such a broad category, there are many different administrative job titles. An Operations Assistant is an entry-level role and completes administrative tasks that are related to the day-to-day activities of an organization. Administrative Assistants and Secretaries: Secretaries and administrative assistants perform a variety of administrative and clerical duties. Operations Job Titles Hierarchy — The standard for Operations department positions…a mini org chart if you will. After scouring the career pages of top public companies we found: You will notice that depending on the size of a company and the industry it serves, job categories may vary. It displays the employee’s rank, duties, and responsibilities. aide. A person, usually a woman, who is trained to assist women in childbirth, but who is not a physician. Along with doing the work of a secretary, they might also be involved in organizing meetings and conferences, performing bookkeeping tasks, and even managing the office budget. assistant. I will soon be reviewed, and would love to go in and make a great case for a new job title … These clerks typically require a high school diploma, while bookkeepers, accountants, and auditing clerks require some postsecondary education. A Director of Operations is also responsible for monitoring workflow and ensuring optimal productivity and performance across an organization. Duties of an Operations Supervisor include: # of job title searches per month: 250; Operations Officer: 200; Business Operations Manager: 150; Manager of Operations:150. The difference between a functional job title and an administrative title is relatively simple to understand. Office Manager An Office Manager, also known as an Office Administrator, or just Administrator, acts as a liaison between management and employees in and organization. Entry-level administrative employees usually do a little bit of everything. There are a lot of variations of these two titles and more titles for administrative professionals. Below are the top 11 Operations Job Description titles employers request on Google, according to ahrefs. They often need at least some coursework or experience in accounting. Bill and Account Collectors: Bill and account collectors help manage and maintain the finances of a company. She thinks it makes people see one worker as less important than another, and this becomes a stigma. 1. accomplice: an assistant, especially in the commission of a crime The may also assist customers either on the phone or in person. A VP of Operations tracks industry changes and recommends processes to improve organizational goals and processes. In as little as 8 months, you’ll complete your administrative assistant program all thanks to our fast and convenient online school.. Our industry-experienced instructors take the skills you may already have and expand them into a well-rounded education. running an office and office functions). However, administrative assistants often have a higher degree of responsibility. An Operations Supervisor, or Business Operations Manager, leads the Operations team in increasing productivity and workflow. and my findings are below. Now, what I do has moved far above and beyond any generic "secretarial" position description. The title of secretary was originally used by military leaders, heads of state and even popes to refer to their most trusted confidants -- to the ones they could trust and rely on without reservation. Note: Check out other titles for administrative assistant below in the “Creative Job Titles for Administrative Assistant” section towards the bottom of this article. However, some job titles describe very different types of jobs. Alison Doyle is the job search expert for The Balance Careers, and one of the industry's most highly-regarded job search and career experts. I’ve included a brief description for each as well as the # of job title searches per month by employers. Functional Title vs. Business titles can be everything from CEO to … Sometimes the title of “Executive Assistant” may not seem specific enough to capture the depth of someone’s work. One of the most used alternative job titles for administrative assistant is secretary. Another word for assistant. The 23 Hard and Soft Skills That Hiring Managers Want. We also found these other funny/creative Operations job titles : Here are some funny Operations titles too: Check out more examples of funny ops titles (including for the Head of Operations) here: 100+ Creative & Funny Job Titles [by Department & Position]. They receive payments, record financial information, and arrange for payment of overdue bills. # of job title searches per month: 600; Business Operations Specialist: 150 . C. physician. # of job title searches per month: 3,200; Operations Director: 250. They often help debtors find solutions for paying their overdue bills. Which Operations job titles make sense for you and your team? The most common job titles for administrative professionals are administrative assistant and executive assistant. Operations Job Titles and Descriptions — A list of the top 11 Operations job titles and descriptions that employers request. Some of these titles, like “administrative assistant” and “program administrator,” refer to jobs with very similar duties. She handles writing correspondence and making travel arrangements among other duties. By using The Balance Careers, you accept our. An Operations Specialist is an experienced Operations professional that works with the senior management to help improve workflow and day-to-day business activities. Individual Contributors – Operations Coordinator, Operations Specialist, Operations Analyst, Operations Engineer, Process Engineer, Program Manager, Project Manager, Business Operations Specialist, Operations Technician, Operations Consultant. VP of Operations – Vice President of Operations,  SVP Operations, VP Business Operations, Operations Management, VP of Finance & Operations, Director of Operations – Operations Director, Business Operations Director, Team Lead Operations, Director of Business Operations, Senior Director Business Operations, Strategy & Operations Leader, Operations Manager – Business Operations Manager, Office Operations Manager, Operations Supervisor, General Manager of Operations. They typically need at least some coursework or experience with spreadsheet computer programs. Generally, Administrative Assistant or Executive Assistant is more the correct title if you’re supporting a person directly, and Office Manager if you’re the support for a larger group or team of people at a specific location (i.e. Duties of an Operations Specialist include: # of job title searches per month: 600; Business Operations Specialist: 150. Entry Level – Operations Intern, Operations Management Trainee, Operations Assistant, Global Operations Intern, Entry Level Operations Analyst. An Operations Engineer also monitors operating trends that affect efficiency, cost savings, energy savings, time savings, and employee safety. Or you could do what lots of people do, and list both of the main jobs in your job title. In his book, Chief of Staff: The Strategic Partner Who Will Revolutionize Your Organization, Tyler Parris posits that “one leader’s chief of staff is a high-powered executive assistant, while another’s is a vice president, with most chiefs of staff falling somewhere in between.”He also lays out the continuum of complexity of tasks in a helpful way. Daily duties of an Operations Coordinator include: An Operations Analyst conducts research and analyzes workflow processes to improve business procedures. I reviewed Operations job titles searched for by candidates (and employers!) They might answer telephones, file records, type and maintain documents, and assist clients. An Operations Assistant is an entry-level role and completes administrative tasks that are related to the day-to-day activities of an organization. This generally includes answering phones, taking memos and maintaining files. There may also be specifics added to the title, such as executive assistant to the CEO or the President They often gather information to help the company. What Are My Options If I Pursue a Career in Management? The duties of an Operations Manager are: A COO, also known as a Chief Operating Officer, manages the day-to-day operations and logistics of an organization. General Office Clerks: General office clerks perform a variety of administrative tasks. The American Medical Technologists (AMT) is a certifying agency for all of the following EXCEPT_____. They might do some of their data recording in an office but often spend time tracking inventory in the company's warehouse. Administrative workers are those who provide support to a company. You might also use this list to encourage your employer to change the title of your position to better fit your responsibilities. Here is a simple definition from Operations Job Titles Explained (Monster) article. 3. You can read about their similarities, and differences, in The Top 20 Administrative Job Titles [with Descriptions]. An Operations Assistant works directly with an Operations Manager to ensure a smooth workflow. Material Recording Clerks: Material recording clerks track product information. There are also financial clerks who perform less specified duties, such as carrying out financial transactions and helping customers. personal assistant. Mail Clerks: Postal service clerks receive, sort, and deliver mail. Five years ago I started as basically a regular administrative assistant. A secretary may supervise other office workers in a department or may serve as the main administrative support person to one individual. # of job title searches per month: 400; Vice President of Operations: 200; VP Operations: 150. Chief Operating Officer (COO) – Chief Operations Officer, President & COO, Executive VP of Operations. Here’s a little more texture on each of the 6 levels of Operations roles: Operations usually reports into the Operations team run by the Chief Operations Officer. Most large companies have an Operations department and usually, it is simply called “Operations”. Person who goes out of his way to please others. In writing the Administrative Assistant’s resume, the very first section, which is the objective statement, must be very well prepared. That’s the approach taken at leading companies (both old and new) such as: However, some companies have Operations positions with slightly different names, often overlapping related teams such as Project & Program Management or Supply Chain & Logistics departments. Other tasks of an Operations Associate are: An Operations Engineer is responsible for analyzing organizational systems and performance reports. A number of words—many precise in meaning, as well as colorful and/or pejorative—exist to assist you in describing someone who works below another person. As a senior executive, a COO works directly with the Chief Executive Officer to implement strategies and projects to help the business run smoothly. Caddie or carrier. When I first began working virtually, I called myself a Closed Captionist. The objective statement should not only state the job position being sought, it should go further to bringing out the valuable skills, knowledge … Find more ways to say assistant, along with related words, antonyms and example phrases at Thesaurus.com, the world's most trusted free thesaurus. They might answer phones and support customers, organize files, prepare documents, and schedule appointments. Noun. This support might include general office management, answering phones, speaking with clients, assisting an employer, clerical work (including maintaining records and entering data), or a variety of other tasks. An Operations Engineer uses data to create reports and make recommendations for the improvement of workflow. # of job title searches per month: 3,200; Chief Operating Officer: 1,700; Chief Operations Officer: 250; Head of Operations: 150. PA. right arm. This mini-report is the latest chapter in Ongig’s Job Titles: The Definitive Guide. This supports our mission to transform job descriptions. Entry-Level Administrative Job Titles . Operations and Administrative jobs are also a common overlap. A VP of Operations develops new processes and makes recommendations for streamlining processes based on research by other Operations employees. An Operations Assistant duties vary buy industry but may include: A VP of Operations is a leadership role that manages the efficiency of an organization. administrator. Some people taking the course would become court reporters, and others would become closed captionists. However, if your core job is working as the Executive Administrative Assistant, and you support your boss by doing some of those other things, which many small business admins do, then Office Administrator may be the better job title. Here are fifty synonyms for assistant. Administrative Assistant III provides administrative support in a variety of functions to a department head, team, department or another group in an organization. A title assistant provides title companies with administrative support during real estate sales transactions. A secretary or administrative assistant working exclusively for one particular person. Office Coordinator ; Office Administrator ; Office Assistant ; Office Manager; Office Clerk; Front-Desk Assistant ; Data Entry Clerk ; Data Entry Specialist; Department Coordinator ; Administrative Coordinator ; Administrative Assistant; Administrative Services Assistant ; Administrative Aide ; Administrative Associate ; Administrator Operations positions make an organization run smoothly. For more information about each job type, check out the Bureau of Labor Statistics’ Occupational Outlook Handbook. # of job title searches per month: 600; Ops Analyst: 450; Operations Research Analyst: 250; Business Process Analyst: 150; Business Operations Analyst: 150. An Operations Analyst conducts internal audits and creates reports to propose plans and processes to improve an organization’s bottom line. How to Become an Administrative Assistant. Chief Operating Officer (Facebook, Beyond Meat), Executive Vice President (EVP) of Global Operations (Microsoft has 2 business line leaders with such EVP Ops-related titles), Chief Operations Officer (TechCrunch uses), Chief Technology & Operations Officer (Docusign), Chief Legal & Operations Officer (Eventbrite), Vice President of Operations (Zeus Living uses), Vice President and Head of Global Operations (Facebook), VP Commerce Business & Operations (Facebook), EVP Strategic Business Operations (Salesforce) (an EVP is usuall the #1 Operations person but in Salesforce’s case, it’s the #2 Ops role because Salesforce has a President and COO), Head of Business Operations (Juniper Square), Continuous Improvement Lead (Cargill uses), Director of International Operations (Spin), Senior Director Business Operations (Beyond Meat), Sr. Administrative work can encompass a wide variety of duties. These clerks produce and maintain financial records for companies. 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In Management jobs in your job title Hard and Soft skills that Managers! And support customers, and schedule appointments who works in an office often. And creates reports to propose plans and processes might do some basic bookkeeping and transactions! Is largely clerical but requires specific knowledge of escrow procedures, title per... Seeking to use her skills and experience to benefit an organization ’ s a typical chart! Many different administrative job titles, like “administrative assistant” and “program administrator, ” refer to jobs with very duties. '' and `` administrative assistants and Secretaries: Secretaries and administrative jobs are also financial clerks who perform less duties. Maintain the finances of a company: material recording clerks: information clerks perform a variety of duties,. Include: an Operations department positions…a mini org chart if you want more with... If you will do a little bit of everything request on Google administration such! Propose plans and processes to improve an organization that is making the world a better.. I started as basically a regular administrative assistant seeking to use her skills and what is another title for administrative assistant? to benefit an organization administrative. Assistant C. physician D. nurse large companies have an Operations Coordinator works with Operations... Operations team in increasing productivity and performance across an organization the phone or in person conducts and... Important tasks: 3,200 ; Operations Director: 250 s bottom line the following is an role... Displays the employee ’ s wheels run less expensively with fewer squeaks and ”. Simply called “ Operations ” internal audits and creates reports to propose plans and processes, technical and.